ACT Heritage Library Manuscript Collection

HMSS 0244 Rotary Club of Canberra-Woden Records


Scope and Content Notes 

Call Number

HMSS 0244

Collection 

Rotary Club of Canberra-Woden Records

Date Range

1970-

Quantity

1.44m (8 mansucript boxes )

Access Conditions

open

Copying Permissions

with attribution

 

SERIES LIST

A Master File
Master register of club records held by the club and not in the collection at the ACT Heritage Library.

B Weekly Bulletins
Held in the National Library of Australia 1969+ and ACT Heritage Library 2003+

C Minutes 
Mainly board minutes and minutes of Club AGMS.  Date ranges represent actual dates of start and finish per file.  Documents in a given file are for one or more Rotary years.  Some minutes are fixed into two books that have not been put in files but are in correct date place; there is an overlap in dates between these two.  Some date ranges are missing entirely.

D Correspondence
Order of filiing is by date with both inward and outward correspondence comined in a single sequence.  Date ranges per file represent actual dates of start and finish.  Documents in a given file may be for a Rotary year (July to June), part of a year or multiple years, depending on volume of material.  Some date ranges are missing entirely.

E Annual and Quinquennial Reports
Annual reports covering ativities in the previous Rotary year are issued at the changeover of officers each june, and the sme reports also formally presented for club approval (along with financial reports for the previous Rotary year) at the AGM in November, and submitted then to the Registrar of Incorporated Associations.  Date ranges indicate the years of issue per file.  The 1972 annual report is missing.  Starting in 1989, a special review has been issued for each quinquennial celebrations, and these are filed in date order within this series.

F Special Projects
Filed by project with date range given for each.


BOX LIST

BOX NO.

SERIES NO.

DESCRIPTION

NUMBER OF FILES

DATE RANGE

1

C

Minutes

6 files

21/01/1970-09/06/1987

1

C

Minutes

1 volume

04/05/1988-05/06/1991

 

 

 

 

 

2

C

Minutes

1 volume

30/01/1991-08/06/1994

2

C

Minutes

5 files

06/07/1994-10/07/2002

 

 

3

D

Correspondence

12 files

02/12/1968-16/06/1986

 

 

 

 

 

4

D

Correspondence

12 files

09/07/1986-26/05/2004

5

E

Annual and quinquennial reports

4 files

1969-2004

5

F

Special Projects: Open Family Project

1 file

11/03/1990-04/08/1991

5

F

Special Projects: Medallion project

1 file

12/11/1992-02/09/1993

5

C

Minutes 

1 file

July 2004-June 2005

5

E

Annual Report

in file with minutes

2005

5

D

Correspondence

2 files

June 2004-June 2005; 

 

 

 

 

 

6

C

Minutes

2 files

2004-2005; 2006-2007

6

E

Annual Report

in file with minutes

2005-2006; 2006-2007

6

F

Special Projects:  Western Desert Renal Health Project

in file with minutes 

2006 

6

D

Correspondence 

2 file 

2005-2006; 2006-2007

 

 

 

 

 

7

C

Minutes 

1 file  

2007-2008 

Outwards correspondence 

1 file 

2007-2008 

Inwards correspondence 

2 files 

2007-2008 

7

C

Minutes

1 file

2008-2009

7

E

Annual Report 2007-2008; quinquennial report May 2009

in file with minutes 

2008-2009

7

D

Correspondence outward and internal

2 files

2008-2009

7

F

Special Projects: Rotary Spring Cycle

1 file

2008-2009

 

 

 

 

 

8

C

Minutes of Board and AGM

1 file

2009-2010

8

E

Annual Report

in file with minutes

2009-2010

8

D

Correspondence outward and internal

2 files

2009-2010

8

F

Special Projects: Western Desert Health Project Work Party to Kintore

1 file

2009-2010