ACT Heritage Library Manuscript Collection

HMSS 0128 Wiltja Co-Operative Housing Society Records

Scope and content notes

Call Number

HMSS 0128

Collection

Wiltja Co-Operative Housing Society Records

Date Range

1975-1990

Quantity 0.51m (3 manuscript boxes)
Access Conditions open
Copying Conditions

with attribution

Related Collections HMSS 0277 Wybalena Grove Papers

 

Wiltja Co-Operative Housing Society was formed in June 1975 to develop Section 26 Pearce as a medium density housing development, comprising 26 townhouses with associated car parking facilities, landscaping and community facilities. The Society appointed John Dalgarno as architect in March 1976, and registered as a co-operative. The Society was wound up at the end of 1981 due to financial problems.

These papers relate to the establishment of the Society, the plans and construction of townhouses at Wiltja Court, and the financial problems that led to the winding up.

There are also papers specific to the units owned by Ms Joan Buckie and Mrs Joan Killen. They apparently shared the work of managing the construction, landscaping and other matters relating to their units, numbers 1 and 8 respectively. The papers therefore are frequently combined in the files.

Box List

Box No. Description Quantity Date Range
1 Rules of Association and Share Register 1 file 1975-1976
1

Meeting Papers

Agendas, minutes, financial statements and discussion papers for general and annual general meetings

2 files

10 June 1975 – September 1981

1

Meeting Papers

Notes for meetings

1 file
1

Wiltja Co-Operative Housing Society LTD Records

Cash book recording receipts and expenditures

1 book

10 July 1975 – 12 November 1980

1

File 1:

  1. Accounts paid (receipts)
  2. Accounts unpaid
  3. Advertising
  4. Finance
  5. Planning
  6. Purchasers contracts
  7. Purchasers general
  8. Bank statements
  9. Balance sheets and auditor’s statements
  10. Cash flow statements and financial analysis
  11. Progress claims – purchasers
2 files 1976-1978

1, 2

File 2:

  1. Architect and Architect agreement (see also H in File 3)
  2. Builders and building contract – progress claimsMembership
  3. Other consultants
  4. Registration of co-operative societies and constitution
1976-1978
2

File 3:

  1. Plans and specifications
  2. Unit title plan, title documents
  3. Solicitors and legal
  4. Correspondence out Government departments
  5. Correspondence in Government departments
1976-1978
2

Managing Agents Records

Includes correspondence, brochures, financial statements, building plans, minutes

1 file

September 1980 – March 1990

2

Managing Agents Records

Management fees accounts file

1 file

October 1980 – April 1988

2 Newsletters 1 file

27 October 1975 – 21 September 1976

2-3

Business Papers Relating to Units 1 and 8

Includes building plans, financial records, mortgage and loan documents, lease documents, and correspondence both between Mrs Killen and Ms Buckie and between them and architects, builders, financial institutions and government departments and agencies

4 files

1976 – 1990

3

Business Papers Relating to Units 1 and 8

Notes for Molly and Margaret; Agreement for Sale of Unit 1 to Joan Buckie

1 file

June 1978

3

Business Papers Relating to Units 1 and 8

Proposed alterations to Unit 1, not carried out; includes relevant minutes, plans and correspondence

1 file

15 October 1984 – 20 October 1985

3

Business Papers Relating to Units 1 and 8

Mortgage documents and rates, Unit 8

3

Business Papers Relating to Units 1 and 8

Agreement with architect and related papers for Unit 1