Community Rooms

The ACT Public Library provides community meeting rooms for hire to all types of community organisations, businesses and government agencies. The meeting rooms are conveniently located and are ideal for seminars, training days and regular group meetings.

To make a booking please contact our Customer Information Centre

Bookings are dealt with on a first come, first served basis. Community rooms are available for continuous periods not exceeding seven days. Permanent bookings are allowed, but will be reviewed annually by the library to ensure reasonable access to all groups.

Bookings cannot be accepted where the use of the Community Room would restrict the use of the library facility by other members of the community, disrupt services or place the facility at risk.

Room Details and Charges I Conditions of Use I Public Risk Insurance I Payment

Room Details and Charges

All rooms contain tables, chairs, whiteboards, and urns.

In addition to the charges listed below, to hire our facilities you must have at least $10 million of public liability insurance in place.

Belconnen Library

Belconnen community room has a seating capacity of 70.

Civic Library

Civic community room has a seating capacity of 30 with afterhours wheelchair access.

Dickson Library

Dickson community room has a seating capacity of 30.

Kippax Library

Kippax community room has a seating capacity of 70.

Tuggeranong Library

Tuggeranong community room has a seating capacity of 50.

Woden Library

Woden community room (Balcony Room) has a seating capacity of 20.

There is no wheelchair access to these rooms outside the library opening hours.

Any additional costs or damage to the facility resulting from the use of the Community Room including attendance by staff or security to resecure the building will be charged to the hirer.

Conditions of Use

When using the Community Rooms groups are responsible for:

indemnifying the ACT for any injury to persons on library premises;

indemnifying the ACT for any damage to equipment owned by the group;

collecting the keys before the booked time, during library opening hours;

paying at the time of booking or when the key is collected. Use of the room cannot commence until payment is received;

setting up any equipment, chairs and tables during paid time;

restoring rooms to their original condition before leaving;

not bringing in food warming or cooking equipment;

securing the building, giving attention to the locking procedure of the library concerned:

doors and windows locked;

power points, lights, air-conditioning and urns turned off;

returning keys according to library requirements;

reporting any damage;

observing no smoking regulations; and

paying a cleaning fee of $69.70 if any of the facilities are left in an unacceptable condition.

All groups are required to provide their own consumable items - tea, coffee, milk, cups, cleaning supplies - and to leave the rooms clean and in good condition.

24 hours notice is required of cancellation.

Public Risk Insurance

Hirers of our community room facilities can not hire or use Territory owned or controlled facilities unless they:

hold the Territory or the ACT Public Library harmless from any cost, expense, liability

have at least $10 million of public liability insurance in place adequately arranged to indemnify the ACT government.

To use our facilities you must obtain a Public Risk Insurance policy to the value of at least $10 million.

This insurance is required to protect you and the Department against any claim which may arise from the activities you are organising in the building.

You will need to arrange your own $10 million Public Risk Insurance Policy (obtained from an insurance company of your choice). You must produce a copy of the policy and a certificate of currency.

Payment

Payment for the hire of the facility must be made in advance of the booking. If you are making a permanent booking payment is required monthly in advance.